Customer Success Story: Mavid Group

Mavid Group streamlines the completion of construction job site onboarding forms, insurance documentation, and compliance processes with digital forms, online form sharing, and the Egnyte integration. 

Challenge: Mavid Group needed a more efficient means of onboarding third-party contractors and completing Site Diaries, which required Mavid personnel to frequently complete extensive paperwork. Mavid also needed a way to increase visibility into the compliance of visiting contractors, who often neglected to update their insurance documentation, placing Mavid at risk.

Solution: Mavid Group digitized their forms collection with GoFormz, allowing onsite teams to easily generate and complete forms from their mobile devices. Leveraging Public Forms, GoFormz’s form sharing feature, Mavid now posts QR codes around their job sites, allowing visiting contractors to easily scan the QR code and open a link to an online Induction form. The linked Induction forms are specific to each job site, presenting contractors with relevant job site hazards and associated safety measures, without requiring input from the onsite management. QR codes can also be leveraged to access forms stored within Egnyte, simplifying access to documentation detailing safety plans and environmental information. 

Mavid also digitized their Site Diaries, equipping them with form logic and database fields, which allow users to easily make form field selections and populate relevant fields with job site or personnel information. Mavid’s digital Site Diaries can also spawn additional form pages, allowing forms to easily adjust to a user’s site-specific needs without further bloating the document for users who may not need the additional form pages. Once completed, PDF copies of site diaries are instantly routed to relevant personnel. 

Finally, Mavid leveraged digital forms to refine their contractor compliance programs. Now, when a new contractor is onboarded, they complete a digital Contractor Starter Pack which guides users through entering their insurance information, which is then used to update a Google Dashboard displaying each contractor and their compliance status. This automated workflow has allowed Mavid to more than double the number of contractors within their system, without requiring additional administrative support. 

Results

• 40% reduction in risk associated with contractor compliance

• Achieved International Standards Organization (ISO) accreditation

• More than doubled contractors managed without needing to hire additional staff

• GoFormz and Egnyte integration automates document storage

• The GoFormz form sharing feature (Public Forms) reduces site manager workload and simplifies collaboration with third-party contractors

• Form logic and data sources significantly accelerate form completion